First 5 Alameda County

First 5 Alameda County

Chief Of Staff

Full-time
Alameda, CA
Aug 10, 2022
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First 5 Alameda County helps young children grow up healthy and ready to learn during the most important time in their development. We have more than two decades of experience funding innovative programs and advocating for policies that produce better futures for our children. Our Vision is that every child in Alameda County will have optimal health, development and wellbeing to reach their greatest potential.

Join our amazing mission-driven team that in partnership with the community, supports a county-wide continuous prevention and early intervention system that promotes optimal health and development, narrows disparities and improves the lives of children 0 to 5 and their families.

The Chief of Staff (COS) partners with the Chief Executive Officer (CEO) and agency leadership to advance the organization’s strategic direction and priorities. Under the CEO’s direction, and working closely with the Executive Leadership Team, the COS supports the CEO in strategy development and implementation. They help to achieve the goals in the strategic plan, advance system building efforts and public policy opportunities, and secure and leverage resources according to agency needs. In addition, the COS supports engagement with government and philanthropic partners, First 5 Commissioners, and external stakeholders.

  • Acts as a close strategic thought partner to the CEO to support Agency effectiveness, external relationships, and internal operations in service to the Agency’s vision and strategic plan
  • Supports the CEO’s organizational priorities, external relations and intergovernmental affairs, communications, and their relationship with direct reports
  • Serves as the CEO’s proxy in external and internal engagements
  • Ensures strategic use of time and resources in the office of the CEO and translate priorities to the broader organization
  • Provides thought partnership with colleagues and may lead organizational retreats and regularly occurring meetings including planning, preparation, and participation
  • Interfaces with staff to support Agency responsiveness
  • Has authority to execute organizational functions and support organizational processes
  • With guidance from the CEO, provides thought partnership, strategic direction, and support to senior-level staff responsible for the major functional areas of the agency
  • Coordinates and facilitates communication to ensure clarity of direction and administrative effectiveness
  • In collaboration with the CEO, creates strategic communication and analytical documents
  • Provides input on the development, enhancement, and support of Agency meeting structures to support vision and responsiveness
  • Communicates, plans and provides strategic and operational considerations to the CEO and agency colleagues
  • Supports preparation for and execution of F5AC Commission and Committee meetings
  • Supports communication with the F5AC Commissioners
  • Other duties and projects as assigned

Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

  • Minimum eight years full-time progressively responsible experience in a public or private organization or community development agency, including at least four years of high-level program and operational planning, management, and administration experience. Four of the eight years of the required experience must have included supervision of managerial or professional level staff with responsibility for diverse functional areas. Experience across a variety of sectors, including government, non-profit, and for-profit organizations preferred.
  • Bachelor’s degree in business or public administration, public health, public policy, social services, or related field may be substituted for 4 years' required experience.
  • Master’s degree in business or public administration is highly desirable and may substitute for one additional year of the required experience.

Knowledge of:

  • Strategic, operational, project planning and management principles and methodologies
  • Principles of public administration and administrative analysis
  • General business principles and practices applicable to government agencies, such as quality improvement strategies, financial analysis, resource allocation, strategic planning
  • General program planning, development, and evaluation methodologies, including Results Based Accountability (RBA) and metrics development
  • Principles and practices of organizational development, performance management, and supervision, including workforce planning and resource allocation
  • Proficiency in Microsoft Office Suite, Office 365 preferred

Ability to:

  • Maintain executive level confidentiality
  • Provide strategic thought partnership to the CEO
  • Keep perspective and a sense of humor during organizational transition
  • Establish and maintain effective, collaborative working relationships with F5AC staff and as directed with Commission members
  • Demonstrate a track record and leadership in building organizational and staff capacity, developing a strong workforce and culture of accountability, and developing processes that ensure that the agency runs smoothly and efficiently
  • Collaboratively with the CEO, foster a healthy organizational culture, encourage collaboration and teamwork, and inspire and motivate staff with a mission-driven focus and modeling of high ethics and work practices. Promote teamwork and integration within and across the agency
  • Think strategically and analytically, incorporating new information and trends into organizational planning and program implementation to guide and inform the CEOs strategic direction and operational plans of the agency
  • Effectively plan, facilitate, contribute to, and represent the agency in meetings
  • Demonstrate cultural awareness and sensitivity in a variety of contexts
  • Communicate clearly and effectively, orally and in writing, to staff, the Commission, partners, and the public, including the ability to write and edit reports and other written communications, and develop and deliver clear, compelling oral presentations
  • Define and address highly complex problems and issues requiring the analysis of multiple variables or situations; collect, synthesize, and analyze information; consider alternatives; and draw valid conclusions
  • Adapt, with minimal or no advance notice, to changes in agency operations and work assignments or procedures
  • Develop a wide variety of short- and long-range plans
  • Exercise sound judgment within broadly defined practices and procedures to create and select appropriate strategies and make and carry out effective decisions

Other:

  • Please note that we are currently working remotely, but will return to office on a hybrid or full-time basis. The date for in-person work has not been determined.
  • All First 5 employees must live and work in California.

First 5 Alameda County Benefits

We offer a comprehensive benefits package with health care options to meet the diverse needs of our employees and their families. These benefits include but are not limited to Medical, Dental, & Vision Coverage, $1,500 credit per year to spend on benefits, Health and Dependent Care Flexible Spending Accounts (FSAs), Employer Paid & Voluntary Life & AD&D Insurance, Long-Term Disability Insurance, Retirement Plans including the ACERA Pension Plan, Commuter Benefits, Employee Assistance Plan and more.

We also offer paid vacation, paid time off and sick time. We have 17 paid holidays including the week between Christmas Day and New Year's Day as paid time off.

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