JBS Corp

JBS Corp

Chief Of Staff

Full-time
Methuen, MA
Jul 19, 2022
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DESCRIPTION: The Chief of Staff supports the CEO of JBS by handling day-to-day tasks/processes within the company to ensure efficient operations. This person attends meetings on the CEO’s behalf and take notes; leads and/or implements various strategic planning processes across JBS and provides the CEO and leadership members with important company information to prepare them for upcoming meetings or presentations. In essence, this person oversees the coordination of staff activities in support of our strategic objectives. This person may also assist with tax-related activities and audits as needed during tax season.

RESPONSIBILITIES

  • Manages the CEO’s time closely to ensure it is spent on the top priorities for the company, which includes regular forward-planning, preparation, and calendar management so that day-to-day operations reflect business strategy and priorities
  • Ensures prompt document preparation so the CEO can meet daily, weekly, monthly, and yearly content and quality expectations
  • Tracks topics and facilitates communications and interactions with key stakeholders for the CEO
  • Ensures the CEO is prepared for all presentations, which includes creating content, materials and talking points solely and/or in conjunction with appropriate clients, company employees and other stakeholders
  • Sets up, maintains, and improves efficient/effective systems and routines to track and communicate progress of multiple projects and initiatives, to ensure goals and objectives are met
  • Gathers quantitative and qualitative evidence to determine process and project success, which assist in making decisions for improvement or corrective course of actions
  • Offers suggestions on day-to-day operations for efficiency purposes
  • Collaborates with all the company’s employees and staff to ensure success in goals and objectives
  • Assists with accountability and transparency with budget matters on all fronts
  • Writes up reports on office operations and other key operations of the company
  • Resolves disputes in the office where HR is not involved or is unable to
  • Executes other administrative tasks as needed by the CEO
  • Assists with tax-related activities and audits during tax season
  • Adheres to JBS’s mission, vision, and values

QUALIFICATIONS

  • Earned a Bachelor in Business Administration or related field
  • Has a minimum of 6-8 years of experience in helping an organization or company to plan and manage change in effort to meet strategic objectives
  • Has excellent time management and operational skills with a bias for action and ability to manage competing priorities
  • Shows acute business insight skills, including interpreting and advising, information to provide insights, recommendations, and/or opinions
  • Demonstrates risk assessment and management skills, including evaluating and designing controls, conducting impact assessments, identifying control gaps, and remediating risk
  • Has excellent budgeting skills and/or strong accounting acumen
  • Is skilled in presenting information and/or ideas to an audience in a way that is engaging and easy to understand
  • Is skilled in graphical representation of information in the form of charts, diagrams, pictures, and dashboards with programs and tools such as Excel, Tableau, and/or Power BI
  • Has good influencing skills, including negotiating, persuading others, facilitating meetings, and resolving conflict
  • Has excellent management skills including managing and engaging at all levels of the organization and with key partners and stakeholders
  • Is able to manage project plans, resources, and people to ensure successful project completion
  • Has experience identifying and selecting strategic options, and identifying resources to meet the defined objectives
  • Is able to work with people that have different functional expertise professionally, respectfully, and cooperatively to achieve common goals
  • Is able to gather accurate information to explain concepts and answer critical questions
  • Is able to analyze data to identify trends or relationships to inform conclusions about the data
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