Chief of Staff

Who we are:

The world is full of problems - Resonary fights those problems with startup companies (www.resonary.org). We’re 100% dedicated to our mission and looking for teammates who want to work hard on meaningful work. We have high standards and need great people in every seat - please do not apply if you are looking for an easy job.

Position details:

• Role: Chief of Staff
• Type: Full Time (40 hrs/ wk)
• Location: United States, Fully Remote
• Hours & Expectations: Monday to Friday, generally available 9am-5pm EST, but flexible schedule

What you’ll do:

Do you value autonomy and thrive in an environment where you can “figure it out” and define processes from scratch? Do you love start ups because you can wear multiple hats and solve complex problems creatively?

We are seeking a proactive, tech-savvy, detail-oriented and versatile Chief of Staff to support our leadership team, streamline operations, and drive strategic projects. The Chief of Staff will play a critical role in ensuring the smooth operation of our company’s day-to-day activities while managing high-impact projects that contribute to our long-term goals. This position is a blend of administrative operations management (50%) and strategic project management and data analysis (50%). You will work closely with the executive team to maintain internal processes, optimize workflows, and ensure alignment between business objectives and operational execution.

Responsibilities:

Administrative Operations Management

• HR Management: Oversee HR functions including recruitment, onboarding, employee relations, performance reviews, and benefits administration.
• Bookkeeping & Finance: Manage daily bookkeeping, payroll, financial records, and coordinate with external accountants to ensure accurate financial reporting.
• IT Management: Oversee IT infrastructure, coordinate with external providers, and manage tech tools and software for seamless operations.
• Legal & Compliance: Ensure compliance with local, state, and federal regulations. Handle legal documentation, contracts, and manage relationships with legal counsel.
• Tax & Financial Compliance: Ensure timely tax filings, adherence to tax regulations, and manage internal financial audits.

Project Management & Data Analysis

• Project Oversight: Take on special projects, acting as a project manager to ensure timely execution and alignment with company goals.
• Process Design & Improvement: Develop, implement, and refine new business processes, ensuring they are scalable and adaptable as the company grows.
• Lead Projects from Inception to Completion: Take ownership of critical projects from initial concept through to successful execution, aligning them with startup goals and timelines, often executing all of the work yourself.
• Cross-Departmental Coordination: Ensure alignment and communication across departments for seamless project delivery and operational consistency.
• Strategic Prioritization: Collaborate with the executive team to identify key business priorities, define project scopes, set milestones, and manage deliverables, ensuring the team is on track.
• Startup Scaling: Establish best practices for an evolving startup environment, focusing on scalability, efficiency, and sustainable growth.
• Data Analysis: Conduct data analysis to generate insights that inform decision-making. Track key metrics and create regular reports for the leadership team.

Required Qualifications and Skills:

• Skilled in exceling amid the challenges of a start-up environment
• Bachelor’s degree in Business, Management, Finance, or a related field (Master's preferred).
• 2+ years of experience in a similar role, with a strong mix of administrative and project management responsibilities.
• At least 1 year of experience in bookkeeping, Quickbooks, or related
• Demonstrated experience in project management, data analysis, and process improvement.
• Excellent communication and organizational skills with a keen attention to detail.
• Strong analytical skills and the ability to translate data into actionable insights.
• Proficient in Google Suite and data analysis tools.
• High level of discretion and professionalism when handling sensitive information.
• Comfortable in autonomous environment with minimal instruction

How to apply:

Apply through our online application form: https://wkf.ms/49azhro.

If applicable, please include a link to your portfolio or references to previous work. Applications submitted through Indeed, email, or LinkedIn will not be considered.

Closing thoughts:

The startup world is full of unknowns. If you’re like us, that’s an exciting way to live. We’re 100% dedicated to our mission and looking for teammates who want to work hard on meaningful projects with us. We’re looking for people with an experimental mindset and friendly attitude to join a new, motivated team. If you're ready to take on a challenge and put in the hard work, we encourage you to apply. Remember, great things rarely come from comfort zones.

Note: our team is flexible and takes pride in accomplishing what others cannot. The tasks listed above are expected, while occasional tasks will fall outside.

Equal Employment Opportunity:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Resonary, LLC is a Drug-Free Workplace/ EO employer – M/F/Veteran/Disability.