Executive Assistant/Chief of Staff (Remote, Eastern US Time Zone)
Overview
A dynamic and highly-opinionated VIP seeks a skilled and dedicated Executive Assistant/Chief of Staff to provide top-level administrative support and coordination for various business, personal, and philanthropic endeavors. This fully remote position requires a highly-organized and proactive individual who thrives in a fast-paced environment and is comfortable managing a wide range of responsibilities.
Responsibilities
Coordinate and manage VIP's calendar and schedule, including prioritizing appointments and resolving scheduling conflicts
- Manage and prioritize email correspondence, ensuring timely responses and appropriate follow-up
- Act as a liaison between the VIP and internal/external stakeholders, maintaining clear communication and strong relationships
- Organize and maintain digital and physical files, databases, and records
- Conduct research and prepare briefings, reports, and presentations
- Plan and execute special projects and events, managing timelines and coordinating with vendors
- Handle personal and business-related tasks as needed, such as coordinating travel arrangements, processing expense reports, and managing household staff
- Anticipate the VIP's needs and proactively identify opportunities to optimize workflows and processes
- Maintain strict confidentiality and discretion with sensitive information
- Remain flexible and adaptable to changing priorities and demands
Requirements
- Bachelor's degree or equivalent experience in a related field
- Minimum 5 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting a high-level executive or VIP
- Excellent organizational, time management, and communication skills
- Proficient in Microsoft Office Suite and collaboration tools such as Google Workspace
- Demonstrated ability to handle complex situations with patience, diplomacy, and discretion
- Resourceful and proactive problem-solver with the ability to work independently
- Experience working remotely and managing virtual communication
- Must be located in Eastern US Time Zone
