The Deamer Group and Southface Institute
Chief of Staff
Position Summary
Southface Institute is a nonprofit 501(c)(3) organization leading the way toward a sustainable, equitable and healthy built environment for all. We are excited to partner with them in its search for a Chief of Staff. This is a full-time permanent hybrid opportunity (2 days in office). Please submit a resume and cover letter to apply.
Position Overview
The Chief of Staff (CoS) is a key strategic advisor and right-hand person to the CEO, responsible for ensuring the executive office functions efficiently and effectively. This role involves overseeing cross-departmental projects, optimizing internal processes, and acting as a bridge between the executive team and other stakeholders. The CoS plays a pivotal role in managing the flow of communication, driving key initiatives, and ensuring alignment with the organization's strategic objectives.
Key Responsibilities
- Strategic Planning & Execution: Assist the CEO in the development and execution of Southface’s strategic priorities. Track progress and ensure alignment across departments.
- Project Management: Lead and coordinate special projects and initiatives from the executive office, ensuring timely completion and delivery of key outcomes.
- Communication: Serve as a key point of contact for internal and external communications, filtering and prioritizing incoming requests to the CEO.
- Meeting Preparation & Follow-Up: Prepare agendas, reports, and presentations for leadership meetings. Ensure follow-up on action items and decisions.
- Cross-Functional Collaboration: Work closely with department heads to ensure organizational alignment and facilitate communication across the leadership team.
- Operational Support: Manage the day-to-day administrative and operational activities of the CEO’s office, including scheduling, meeting coordination, and travel logistics.
- Leadership: Provide leadership in setting the tone for company culture, guiding the executive team in fostering a positive and productive work environment.
- Crisis Management: Assist the CEO in managing urgent or sensitive matters, ensuring that responses are well-coordinated and aligned with initiative and organizational goals.
Benefits
- Salary commensurate with experience
- 7 days of Paid Time Off annually (prorated in your first year)
- 4 paid holidays annually
- Excellent medical insurance benefits
- 403(b) retirement plan with company match
- Continuing education and professional development
- Flexible work schedule with ability to work from home
- Organizational culture that highly values the contributions and character of its employees
Schedule
- Monday through Friday
- Hybrid/Flexible scheduling
- :30 a.m. to 5:30 p.m.
- Occasional evening or weekend hours.
Qualifications
- Bachelor’s degree in business administration, Management, or a related field (MBA preferred)
- years of experience in a strategic advisory or management role
- -7 years of experience working with budgets
- -5 years of public speaking experience
- Proven ability to manage cross-functional teams and large-scale projects
- Excellent communication and organizational skills
- Strong analytical thinking and problem-solving abilities
- Ability to work in a fast-paced, high-pressure environment.
Background Checks and Employment
- Pre-employment background checks are conducted on final candidates.
- Southface Institute is a Drug-Free Workplace and an Equal Opportunity Employer.
